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Training News & Tips
Quarter 3 - 2009

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Microsoft Office® Product Descriptions: Which Program Should I Use?

As a Microsoft Master Instructor at Hawkins, Ash, Baptie, & Company, I often times get asked by clients and coworkers to suggest the most appropriate application for a particular task or job. I have summarized the key usage of the software in the list below. Please note that we teach all these applications in several different levels in both version 2003 and 2007.

Access:

Access is a relational database used to store, retrieve, sort, filter, print and present record information in a professional and easy-to-understand format. Examples include student records, employee records, contact and purchases records, history, etc.

Excel:

Excel is a spreadsheet application used to track, analyze, and perform calculations on data. You can use Excel to track and create grades, attendance, budgets, expenses, revenues, forecasts, and other financial analysis in numeric and graphical formats.

PowerPoint:

PowerPoint presentation software is a tool that extends your ability to communicate to a group of any size and over the Internet. You can create slide shows and on-screen presentations using graphics, sound, video clips, and animation, etc. It is a wonderful visual aid for a meeting or classroom.

Word:

Word is a word processing application used to create documents such as letters, reports, mailing labels, memos, and newsletters. It replaces the typewriter and allows for easy edits, formatting changes, and mail merges. Your documents can contain text, graphics, and even multimedia clips.

Outlook:

Outlook is a desktop management system that allows you to organize, integrate, and manage electronic mail, calendars, tasks, contacts, documents, and scheduling all from one application.

InfoPath:

Design and fill out dynamic fill-in forms to gather, analyze, and reuse information throughout your organization.

Publisher:

Publisher is used to create high-impact, professional looking publications including brochures, newsletters, flyers, and business and greeting cards.

Project:

Project is a project management system that allows you to schedule, manage, and report information from the simplest to the most complex projects. You can track tasks, costs, timelines, and resources, make adjustments, and respond to conflicts before they happen.

SharePoint and SharePoint Designer:

SharePoint Designer is a new way to create and customize SharePoint Web Sites and build work flow applications.

Visio:

Visio is a vector based business and technical drawing and diagramming program used to communicate concepts, procedures, product specifications and information in a visual format. You can create anything from a simple flowchart, to maps or highly detailed, multi-page technical drawings.

Please contact Cindy Prindle if you have any questions about our Office 2007 classes or Sarah Loeffelholz if you would like to register for a class. You can contact us by e-mail at cprindle@habco.com, or sloeffelholz@habco.com, or by phone at (608) 784-7737. You can also check our calendar and register for any of our in-house and on-line classes on our website at www.habco.com (point to The Training Center on the menu bar). We welcome the opportunity to provide you, our client, the competitive edge by helping the employees of your organization become more efficient with your software.

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Register for our new Lunch & Learn Series-only $50 per Site

We would like to announce a new series from our Training Center. WebEx Lunch & Learn sessions begin in August. In addition to our normal training schedule, this series will run twice per month from 12:00-1:00pm CST. The Lunch & Learns focus on a narrow and specific topic in a variety of applications. Login to WebEx (instructions will be e-mailed to you upon registration), bring a lunch, sit, listen and relax. The cost is $50 per connection with an unlimited number of participants, so grab some co-workers and sharpen your skills. Click here check the schedule.

"Thanks for the training last week. You did such a wonderful job. Our technology changes have been seamless; although in my opinion, that would not have been the case without the awesome training we had. It truly made a big difference to me to have you on site. Technology rocks but sometimes you get more from the face-to-face training!"
~Amy

"Please tell Cindy how much I enjoyed the Outlook class and how much I learned from it. I always look forward to Cindy's classes because she makes learning so easy and enjoyable and she has a way of making the students feel comfortable in her class. She has such a respect for people and it shows in her teaching and camaraderie with the students. I also want to let you know how much I do enjoy the Lunch & Learn classes. It proves wrong the adage: You can't teach an old dog a new trick. This 'old dog' has learned so much in these classes and looks forward to learning even more."
~Gail

"Thank you, Cindy! I heard many positive comments about you as a trainer...and also that our people wanted more training. We will discuss this with our Management Team. Thank you for passing along the feedback, it is great working with you and your company."
~Kim

"Thank you so much for the wonderful training experience. I read through the evaluations and they all seem to be very nice, so I'm glad staff was pleased with the training day. You always do such a super job so thank you for that as well. I'll be doing a follow-up as well with staff to see if they feel they need any more training. Thanks again for working with us on this whole event!!!."
~Myrna

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Click here to Visit our Podcast Library to hear our Microsoft Minutes

Word 2007: You will notice that the line spacing is set at a default of 1.15 rather than the traditional single line space and the spacing between paragraphs is set at an additional 6 pts after each paragraph. You can quickly change the spacing between lines of text and customize the amount of space before and after each paragraph in one step by clicking the Line Spacing Icon. It is found in the Paragraph Group of the Home Ribbon.

Excel 2007: You can now wrap long text into multiple lines in a cell in one easy step. Click on the Wrap Text icon in the Alignment Group of the Home Ribbon.

Outlook 2007:

The To-Do Bar is a new tool that brings together information from a number of different sources within Outlook. It combines the Date Navigator, up to 25 upcoming appointments, and current tasks all within one pane.
It is also fully customizable. It is the pane on the far right side of your in-box. If you do not see it, click on the View Menu, point to To-Do Bar and click on Normal in the submenu.

Adobe Acrobat 9.0-New Page Synchronization Feature: Acrobat identifies pages sequentially, beginning with 1. A document's first page is page 1, the second page is page 2, and so on. However, another set of page numbers might appear on the document pages themselves as added by the source application in the form of a header or footer. As a result, the page numbers that appear on the document pages might not match the page numbers that Acrobat assigns. In Acrobat 9.0 you can use the Page Numbering dialog box to customize how Acrobat numbers the pages, to match the page numbers on the document pages themselves. This can be accomplished in the Pages panel. Click Options and choose the Number Pages command.

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